Port of Sydney Development Corporation

Full-Time

Description

Overview

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our team. The successful candidate will provide comprehensive administrative and executive support to the CEO, while assisting with the day-to-day administrative operations of the organization. The role requires strong organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a diverse and fast-paced environment.

Responsibilities

·         Act as the first point of contact for office visitors and telephone inquiries, responding to inquiries and directing requests as appropriate.

·         Perform day-to-day administrative functions, including records management, document preparation, correspondence, mail handling, and general office duties.

·         Provide proactive and high-level comprehensive support to the Chief Executive Officer ensuring efficient coordination of daily priorities and activities.

·         Provide administrative support for financial and payroll functions, including bank deposits, collecting payments, reconcile Visa statements, prepare travel expense claims, and act as backup payroll support as needed.

·         Provide administrative support and assist with a variety of tasks for all staff across the organization.

·         Coordinate staff travel logistics, organize staff meetings, prepare and distribute meeting minutes.

·         Support the leadership team by tracking action items, monitoring deadlines, and coordinating follow-up as required.

·         Provide administrative and coordination support for Board of Directors meetings and related governance activities.

·         Assist in the planning and coordination of internal events.

·         Administer parking passes, maintain and update records, provide updated information to Security Supervisor as needed.

·         Maintain office supply inventory and ensure supplies are organized and readily available.

Experience

·         Diploma or certificate in Business Administration, Office Administration, or a related field.

·         3–5+ years of administrative experience, preferably including executive support, required.

·         Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).

·         Experience with accounting and payroll software is an asset.

Core Competencies

·         Exceptional organizational and time management skills, with the ability to prioritize competing demands

·         Professional written and verbal communication skills

·         Sound judgment, discretion, and the ability to maintain confidentiality

·         Strong attention to detail and accuracy

·         Proactive, self-motivated, and able to take initiative

·         Strong interpersonal and relationship-building skills

·         Effective problem-solving and critical thinking abilities

·         Ability to work independently and collaboratively within a small team

·         Flexible and adaptable in a fast-paced environment

Location Information

Community

Sydney

County

Cape Breton Regional Municipality

Province

Nova Scotia

Country

Canada

Opportunity Information

Employer

Port of Sydney Development Corporation

NOC Code

—

Experience Required

Yes

Available Openings

1

Pay Type

Salary

Pay Period

Bi-Weekly

Remuneration Per Pay Period

$45000.00/bi-weekly (to be negotiated)

Estimated Weekly Hours

—

Start Date

August 3rd 2026

End Date

—

Language

English

Posted on

June 29th 2026

Expires

July 15th 2026