Cape Breton University

Full-Time Temporary

Weekdays

Description

• Acts as the liaison between multiple health-related research teams and the Executive Director, including research administration (ethics, contracts, budget, regulatory, training), research teams (Principle Investigators, Sub-Investigators, Research Coordinators, Research Assistants), Affiliate Research Faculty, and Affiliate Student Researchers.
• Acts as the liaison between the Executive Director and strategic health initiatives at CBU, including clinical trials, and the expansion of health programs at CBU and related research.
• Responsible for ensuring a reasonable and practicable level of secretarial services such as greeting clients and visitors.
• Reviews and promotes national and international events and societies related to healthy aging to affiliated researchers, staff, and students.
• Organizes project-specific and site records and data into appropriate digital and paper records, including training records, all study-related materials (Protocols, CTA’s, budgets, copies of communications with sponsors, delegation logs, and all essential documents).
• Liaises with the CBU (and any other) Research Ethics Board on upcoming and active trials or research projects.
• Assists in quality assurance of upcoming and active trials or research in partnership with CBU’s Office of Research and Graduate Studies.
• Assists in organizing and planning for the review of policies, SOP’s, and other internal documents.
• Assists in the confidential administrative management of CEHA, CHWEL, and special initiative processes, including documenting and distributing meeting minutes, organizing meeting spaces, and formatting memos and reports.
• Assists in managing internal intranet for CEHA and external website content.
• Assists in managing confidential applications for the affiliate status of students and faculty.
• Assists in coordinating the signing of legal agreements between CEHA, CHWEL, CBU, and other external organizations, individuals, and/or supportive services.
• Prepares, processes, and tracks confidential employment contracts, payroll timesheets, cheque requests, travel reports, financial forms, etc.
• Oversees receipt, processing, and completion of payment of invoices and expenses.
• Manages the Executive Director’s calendar including planning, prioritizing, and coordinating meetings, events, and travel.
• Create, prepare, and secure confidential documentation such as, but not limited to, documents related to employee hiring, employee performance issues, employee discipline, and other labour relations issues, liaising with Human Resources.
• Coordinates the onboarding of new hires and ensures applicable office equipment and supplies are secured.
• Other duties as assigned.

Requirements

• At least 1-year experience in a regulated environment, such as quality control/assurance, GCP compliant research setting, or 3rd party accredited workplace, such as ISO schemes
• Experience in a health-related setting, such as Pharmacy technicians, physician assistants, or assistants within private or public health-related organizations preferred.
• 1-2 years’ experience in managing complex documents requiring multiple reviews and signatures
• Diploma or undergraduate degree in a relevant area of study; or an acceptable equivalent combination of education and experience
• Experience in office administration will be considered an asset
• Excellent writing and organizational skills
• Ability to coordinate projects and/or initiatives
• Excellent interpersonal/people management and problem-solving skills
• Demonstrated proficiency in MS Office (particularly Word, Excel, Microsoft Teams, SharePoint and PowerPoint), relevant web browsers and the ability to quickly learn updated and/or new software.
• Demonstrated ability to work with minimum supervision
• Good judgement—ability assess and respond to situations quickly and effectively
• Conflict mediation skills to resolve any issues arising between stakeholders
• Strong problem-solving abilities
• Experience with project coordination
• Ability to work occasional evenings/weekends as required

Location Information

Community

Sydney

County

Cape Breton Regional Municipality

Province

Nova Scotia

Country

Canada

Opportunity Information

Employer

Cape Breton University

NOC Code

—

Experience Required

Yes

Available Openings

—

Pay Type

To be Determined

Remuneration

To be Determined

Estimated Weekly Hours

—

Start Date

—

End Date

—

Language

English

Language Proficiency Level

Posted on

May 24th 2023

Expires

June 7th 2023