Employment - Research and Administrative Coordinator - Special Initiatives

Research and Administrative Coordinator - Special Initiatives

Cape Breton University

Full-Time Temporary


The Research and Coordinator Assistant – Special Initiatives, supports the Executive Director, Centre of Excellence for Healthy Aging (CEHA). This position also provides support for the Centre for Health, Wellness and Extended Learning (CHWEL) with both Centre’s located in the same office space. This position is responsible for supporting the projects, events, strategic initiatives, administrative, and coordinating ethical, privacy, and regulatory oversight of the Centre’s activities and projects, under the direction of the Executive Director.
  • Acts as the liaison between multiple health-related research teams and the Executive Director, including research administration (ethics, contracts, budget, regulatory, training), research teams (Principle Investigators, Sub-Investigators, Research Coordinators, Research Assistants), Affiliate Research Faculty, and Affiliate Student Researchers.
  • Acts as the liaison between the Executive Director and strategic health initiatives at CBU, including clinical trials, and the expansion of health programs at CBU and related research.
  • Responsible for ensuring a reasonable and practicable level of secretarial services such as greeting clients and visitors.
  • Reviews and promotes national and international events and societies related to healthy aging to affiliated researchers, staff, and students.
  • Organizes project-specific and site records and data into appropriate digital and paper records, including training records, all study-related materials (Protocols, CTA’s, budgets, copies of communications with sponsors, delegation logs, and all essential documents).
  • Liaises with the CBU (and any other) Research Ethics Board on upcoming and active trials or research projects.
  • Assists in quality assurance of upcoming and active trials or research in partnership with CBU’s Office of Research and Graduate Studies.
  • Assists in organizing and planning for the review of policies, SOP’s, and other internal documents.
  • Assists in the confidential administrative management of CEHACHWEL, and special initiative processes, including documenting and distributing meeting minutes, organizing meeting spaces, and formatting memos and reports.
  • Assists in managing internal intranet for CEHA and external website content.
  • Assists in managing confidential applications for the affiliate status of students and faculty.
  • Assists in coordinating the signing of legal agreements between CEHACHWELCBU, and other external organizations, individuals, and/or supportive services.
  • Prepares, processes, and tracks confidential employment contracts, payroll timesheets, cheque requests, travel reports, financial forms, etc.
  • Oversees receipt, processing, and completion of payment of invoices and expenses.
  • Manages the Executive Director’s calendar including planning, prioritizing, and coordinating meetings, events, and travel.
  • Create, prepare, and secure confidential documentation such as, but not limited to, documents related to employee hiring, employee performance issues, employee discipline, and other labour relations issues, liaising with Human Resources.
  • Coordinates the onboarding of new hires and ensures applicable office equipment and supplies are secured.
  • Other duties as assigned.
  • At least 1-year experience in a regulated environment, such as quality control/assurance, GCP compliant research setting, or 3rd party accredited workplace, such as ISO schemes
  • Experience in a health-related setting, such as Pharmacy technicians, physician assistants, or assistants within private or public health-related organizations preferred.
  • 1-2 years’ experience in managing complex documents requiring multiple reviews and signatures
  • Diploma or undergraduate degree in a relevant area of study; or an acceptable equivalent combination of education and experience
  • Experience in office administration will be considered an asset
  • Excellent writing and organizational skills
  • Ability to coordinate projects and/or initiatives
  • Excellent interpersonal/people management and problem-solving skills
  • Demonstrated proficiency in MS Office (particularly Word, Excel, Microsoft Teams, SharePoint and PowerPoint), relevant web browsers and the ability to quickly learn updated and/or new software.
  • Demonstrated ability to work with minimum supervision
  • Good judgement—ability assess and respond to situations quickly and effectively
  • Conflict mediation skills to resolve any issues arising between stakeholders
  • Strong problem-solving abilities
  • Experience with project coordination
  • Ability to work occasional evenings/weekends as required
How To Apply

Cape Breton University will be accepting applications for this opportunity via their Human Resource Information System (HRIS), or other external site. Please follow the link and the instructions below carefully. Failure to do so may result in disqualification.

Apply here

Intended Audience

This employment opportunity is open for: Canadian, Permanent Residents, and Temporary Residents who are able to work for any employer in Canada (Study Permit and Open work permit holders).

Only applicants who are authorized to work in Canada will be considered.

Location Information
Cape Breton Regional Municipality
Nova Scotia
Opportunity Information
Cape Breton University
NOC Code
Experience Required
Available Openings
Pay Type
To be Determined
To be Determined
Estimated Weekly Hours
Start Date
End Date
Language Proficiency Level
Posted on
May 24th 2023
June 7th 2023